Working together

Sharing subjects

Co-teaching, cover, a homeroom team — in ClassCheck you share individual subjects with colleagues on purpose. The class list that belongs to the subject is shared along with it. This article shows how to invite someone, what happens then, and how you can tell that it worked.

Requirements

Before you can share a subject, three conditions have to be met:

Both people need a ClassCheck account. There are no anonymous share links — that is deliberate, so student data never goes to someone unknown.
You need the colleague’s email address — exactly the address the ClassCheck account was registered with.
You must be the owner of the subject. Someone who was invited cannot invite others.

Tip: Make sure your colleague has already created a free account at classcheck.net/register. Once the email address is known in the system, the invitation works at once.

How sharing works

In ClassCheck you always share a subject — the grade table for exactly one subject you teach. A class (the student list on its own) cannot be shared separately, and that is deliberate: every access to student data is tied to a concrete reason — a subject you teach together.

The class list comes along automatically. When you share a subject, the class it belongs to is shared too — otherwise your colleague could not see who the grades belong to. The student records themselves (add, rename, delete names) stay with the class owner.

A concrete example:
Lisa and Markus teach English together in class 3B. Lisa owns the class “3B” and the subjects “English 3B” and “Mathematics 3B”.

Lisa shares the subject English 3B with Markus. Markus can then see and enter every English grade — and he automatically sees the class list for 3B.
Lisa does not share the subject “Mathematics 3B”. Mathematics stays visible only to Lisa.
Markus cannot add or delete students — Lisa manages the class records.

Step by step: share a subject

There are two ways to open the share window — both lead to the same “Share subject” dialog:

From the dashboard: On the subject card there is a share icon (three connected dots). Click it.
From inside the subject: Open the subject and, in the toolbar above the grade table, click the highlighted “Share” button (with the people icon).
In the dialog, a school license shows the colleagues at the school — tap one. Or type the email address (it has to be a ClassCheck account).
After you invite them, the entry shows the status “pending”. The person gets an email; that changes once they click “Accept” on the dashboard.

What happens in the background? The class that belongs to the subject is shared automatically (also as “pending”). With end-to-end encryption, the class key is also encrypted with your colleague’s public key and sent across.

Accept or decline an invitation

Once someone has been invited, it works like this:

Email and dashboard: The invited person gets an email and, on the next login, sees the “Invitations” section at the top of the dashboard (subject, class, who invited them).
Accept or decline:
- Click “Accept” — the subject appears at once on their own dashboard under “Shared with me”, with the note “From: [owner]”.
- Click “Decline” — the invitation is deleted. The owner sees that in the collaborator list.

Important: Until the invitation is accepted, the invited person has no access — not even to read. Access takes effect only with “Accept”.

What can an invited person do?

ClassCheck has no graded roles: anyone who is given a subject and accepts the invitation has full edit access to that subject. That includes:

Seeing students, grades, and notes
Entering and changing grades
Adding and deleting columns
Exporting data as PDF or CSV

Three things stay reserved for the owner:

Deleting the subject (or the class)
Inviting more people or removing access
Changing weighting, column templates, grading systems, and the student records of the class

A cover teacher can help without accidentally changing the setup for the whole semester.

Manage access

Who has access to my subject?

Open the subject and click “Share”. The dialog lists everyone who has access, with:

Name and email address
Status (pending / accepted)
An X button to remove access

Remove access

Click the X next to the entry. Access is removed at once — the person no longer sees the subject on the next page load. Existing grades stay with you; the other person only loses sight of them.

Leave a shared subject

If a subject was shared with you that you do not own, you can leave it at any time: Dashboard → under “Shared with me”, the X on the subject card. The owner is not notified actively, but your name disappears from the collaborator list. If it was the last shared subject of that class, you also lose access to the class list.

A record of what happened: Shares are kept in the activity log. There you can see when you invited whom to which subject.

Share column templates

Not only subjects can be shared — column templates (for example “Class test”, “Classwork”) can be shared with colleagues too. The subject team then uses the same assessments, and the same weighting, in every class.

Open Settings → Column templates.
Click the share icon to the right of the template.
Enter the email address → “Share”.
The template appears for your colleagues in the same menu — with a note that it was shared.

Sharing with end-to-end encryption

If the class was already encrypted in the browser (student names), there is one extra condition:

The invited person must also have end-to-end encryption turned on in their own account. Otherwise ClassCheck cannot pass the class key on safely.

The invited person needs a key on the account. New accounts get one at registration. If the dialog says the key is missing, they open Settings → Encryption, keep the recovery phrase, and you invite them again.

Common problems

“This email address is not registered”

The person does not have a ClassCheck account yet, or the email differs from the registration address. Fix: ask for the exact address first, or ask your colleague to register.

“I cannot see the shared subject”

The invitation has to be accepted first. Check your inbox and the dashboard under “Invitations” — every open invitation appears there once you are signed in.

“I cannot edit the student list”

The student records (names, order) are managed by the class owner. As a subject collaborator you see the list and can enter grades, but adding and deleting students stays with the owner of the class.

“I cannot enter grades”

Check that you really accepted the invitation — before that, there is no access. If your access has expired (subscription), only read access remains.