Working together

School license

When several teachers at the same school use ClassCheck, a school license is the simplest and cheapest option. One person pays — colleagues unlock their accounts with a shared code.

What is a school license?

A school license unlocks full access for a set number of teachers at one school — typically 40 seats per year. Each teacher needs their own account, but payment is made once, centrally, by the school.

Advantages

  • One invoice to the school office — not 40 private bills
  • SEPA bank transfer instead of a credit card is possible
  • Much cheaper per teacher
  • School leadership keeps an overview of use

How does it work technically?

When the license is bought, ClassCheck creates a school code (for example CV-XXXX-XXXX; older formats such as CC-… stay valid). School leadership passes this code to every teacher. Each teacher enters the code once and has full access at once — until the shared license end date (anyone who redeems later only gets the time that is left).

Order a license

  1. Open classcheck.net/pricing.
  2. Choose the “School license” card.
  3. Complete the order:
    • School name — appears later on the invoice
    • Contact email — the join code is sent to this address
    • Payment method — credit card or SEPA direct debit (for SEPA: fill in a short form; the invoice follows by email)
  4. Pay. With a credit card the license is activated at once; with SEPA after the payment arrives (1–3 business days).
  5. You receive an email with the school code and a confirmation (99 €/year, up to 40 seats, 12 months).
Tip: The person who buys the license automatically becomes the license administrator. They later manage the seats and can rotate the code. Choose this role on purpose — it is usually school leadership, the IT coordinator, or a teacher who has taken it on.

Share the code with the staff

After the purchase, go to Account → School license (or straight to /classcheck/teacher/school-license). There you see:

  • Your join code (with a copy button)
  • How many seats are used and how many are free
  • A list of every teacher who has already redeemed the code
  • The license expiry date

Three ways to share the code:

1. Email everyone

Click “Email the staff”. ClassCheck prepares a text with the code and a link to redeem it. You only add the email addresses.

2. Copy the code

Click the copy icon next to the code. Then, for example, write it on the board in a meeting, or paste it into the school messenger.

3. Print it on a slip

The classic way. Put the code in a short set of instructions (see below) and pin it in the staff room.

Redeem the code (as a teacher)

This is how each teacher redeems the code in their own account:

  1. Sign in to ClassCheck (or register first, if you do not have an account yet).
  2. Click “Account” at the top right (or go straight to classcheck.net/account).
  3. In the “Join a school” section, enter the code CC-XXXXX.
  4. Click “Redeem”.
  5. Done. The status jumps at once to “School license active”. Every feature is unlocked, and the trial banner disappears.
Important for teachers:
  • The school has already paid. You do not enter payment details here.
  • Each code can be redeemed only once per account.
  • If every seat is taken, an error appears. Talk to the license administrator — they can free inactive seats or add more seats to the license.

Manage the license (for license admins)

In the license dashboard at classcheck.net/teacher/school-license you can:

See the seats

A table of every teacher who redeemed the code: name, email, redemption date. You always know who has access through your license.

Release a seat

If a teacher has left the school or stopped using ClassCheck, you can release the seat:

  1. Click the X or “Release seat” next to the entry.
  2. Confirm.
  3. That teacher’s account loses the unlocked features (the data stays).
  4. The seat is then free for a new teacher.

Audit log

At the bottom of the page is the audit log: every redemption, release, and code rotation, with a timestamp. Useful for school leadership and data protection officers.

Rotate the code (security)

If the code has accidentally ended up on the internet, or you suspect that people who should not have it do, you can rotate the code:

  1. In the license dashboard, click “Rotate code”.
  2. Confirm.
  3. ClassCheck creates a new code; the old one is invalid at once.
  4. Seats that were already redeemed stay active — the new code is needed only for future redemptions.
  5. Pass the new code to colleagues who have not redeemed yet.
Caution: A rotation cannot be undone. Do it only when you are sure the old code is compromised.

Common problems

“Code invalid or unknown”

  • A typo? Codes have the format CC- followed by letters and numbers.
  • Was the code rotated? Ask the license admin.
  • Has the license expired? Check the license dashboard.

“All seats taken”

The school has reached the limit. Options:

  • The license admin releases an unused seat.
  • Add more seats to the license — contact: hi@classcheck.net.

“I am the license admin, but I cannot see the dashboard”

Make sure you are signed in with the same email address the license was bought with. If the school email address changes, contact us to transfer ownership.

“We want to share classes across schools”

Even without a school license you can share classes and subjects one by one (see Sharing and collaboration). The license does not replace sharing — it only unlocks every feature.

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